JOB DESCRIPTION

Executive - AO&CS in the role of Catering

(OUText – Catering)

Key responsibilities and accountabilities:

• Take care of all the F & B purchase invoices for all bases.
• Crew food catering invoices- Checking and Processing.
• Processing of Credit Notes with all vendors / caterers.
• Look after the invoicing of centrally procured items from the vendors.
• Timely release of the Purchase Orders (POs) after appropriate approvals & maintain records thereof.
• Coordinate with departments like Procurement, Revenue, and Taxation etc. to streamline processing of Vendor invoice.
• Coordinate with other bases to ensure that Revenue portal is updated for all invoices received.
• Independently handle/check / verify invoices, make a summary for 50 odd vendors.
• Follow up with revenue for timely release of the payments of all vendors.
• Ensuring that all vendor invoices are raised in time and adhere to necessary guidelines given by taxation.
• Maintain & upkeep of all the filing work required for catering operations.
• Ensuring that necessary deductions / penalties applied to the invoices in line with the agreements signed and agreed prices.
• Reminder / follow-up for the credit notes against the approved deductions with the vendor.
• Update records & keep historical data ready for MIS purposes.
• Adapt to new processes or systems incorporated from time to time.
• Keeping the records for the all the dispatched payments to the stations / vendors.
• Timely renewals of Catering/Vendor Agreements/MOU.
• Stock Variance Report preparation for F & B and Merchandise on a fortnightly basis.
• Daily / Month end Inventory reports from all Catering stations.
• Coordination with OCC to update Catering uplift for crew as per their layover patterns.
• Updation of prepaid meal alerts, of Additional crew meal report.
• Ensure timely implementation of catering / merchandise processes across network & keep the Manuals updated.

“Be aware of and comply with his / her safety responsibilities and accountabilities as laid down in the IndiGo SMS Manual, Chapter Safety Policy and Objectives.”