Job Summary

The Manager – Accounts Payable will lead the accounts payable operations, ensuring end-to-end control over invoice accounting, validation, reconciliation, and vendor management. The role is pivotal in maintaining financial accuracy, ensuring timely payments, and supporting automation initiatives. This position requires close coordination with internal user departments and external vendors, particularly in the aviation domain, where high-value transactions and regulatory compliance are critical.

Key Responsibilities:

• Invoice Processing & Validation:
  Oversee timely and accurate accounting of vendor invoices, ensuring proper validation against purchase orders, contracts, and GRNs (Goods Receipt Notes) in line with aviation procurement protocols.
• Coordination with User Departments:
  Act as the central liaison with internal departments (Procurement, Engineering, Ground Handling, etc.) to ensure timely submission, verification, and approval of invoices.
• Vendor Reconciliation & Relationship Management:
  Regularly reconcile vendor statements, resolve discrepancies, and manage vendor communications to ensure seamless payment cycles. Foster strong relationships with key vendors, including MROs, lessors, fuel suppliers, and airport service providers.
• Team Management & Review:
  Supervise and review the work of the Accounts Payable team to ensure accuracy, efficiency, and compliance with internal controls and policies. Support skill development and training for team members.
• Payment Processing:
  Monitor and authorize timely disbursement of payments (domestic and international), ensuring adherence to payment terms, cash flow priorities, and tax compliance (GST, TDS, etc.).
• Reconciliation & Reporting:
  Ensure monthly reconciliation of vendor accounts and AP ledgers. Generate and present AP MIS reports, aging analysis, and exception reports to senior management.
• Automation & Process Improvement:
  Lead or support automation initiatives and ERP enhancements (SAP, Oracle, etc.) to streamline invoice processing, reduce manual errors, and improve turnaround time.
• Audit & Compliance Support:
  Facilitate internal, statutory, and tax audits by providing necessary documentation and addressing audit queries related to accounts payable.
• Regulatory Compliance:
  Ensure compliance with aviation-specific payment regulations, including RBI, GST, FEMA, and industry guidelines (IATA, ICAO, etc.).