Maintenance Administrator

PURPOSE:

This role will assist with various administrative tasks for both the CRO and MRO Departments and will be responsible for retrieving parts, processing incoming parts into their correct storage location, delivering parts to designated aircraft work stations or personnel, managing tool check in and check out, assisting mechanics with any part discrepancies. The ideal candidate will be professional, detail oriented, motivated, and a team player.

DUTIES AND RESPONSIBILITIES:

Administrative

• Operate common office equipment such as computers, scanners, printers, etc.
• Greet visitors, handle inquiries and direct them to the appropriate person.
• Prepare shipments, retrieve/distribute mail and schedule deliveries;
• Oversee breakroom and office supplies with a master list of office supplies, maintaining a supply spreadsheet, performing weekly supply checks and placing orders on scheduled dates.
• Coordinate various office support services, including facilities management.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
• Analyze and interpret data and reports for deficiencies or errors.
• Accurately and efficiently transfer data from hard copy to a digital database.
• Manage, track, and process documents, ensuring their accuracy and integrity.
• Maintain electronic and physical filing systems.
• Provides research and retrieval of existing data, as needed.
• Provide support in updates of SOPs for the CRO and MRO Departments.
• Provide administrative support across inter-departments on an ad-hoc basis.
• Other duties as assigned.

Inventory

• Managing all pick and delivery tickets printed by our inventory management system at the front counter.
• Picking, labeling, and delivering all parts per the pick ticket and company policy.
• Recognize and prioritize any critical tasks that would affect company productivity.
• Process incoming parts into their correct bin locations.
• Assign bin locations to new parts, this may involve having move or reorganize parts to create more room or a logical organization.
• Maintain stock on non-inventory supplies to ensure no workflow interruptions.
• Monitoring/assisting any employees that come to the stockroom counter.
• Use the tool management system to check out calibrated and un-calibrated tooling to mechanics.
• Inspect all tools and equipment upon return for any damage or missing items.
• Ensure that the stockroom maintains a high level of organization and cleanliness.
• Constantly audit and inspect the stockroom confirming compliance with company policy and applicable regulations.
• Perform and assist in inventory cycle counts.
• Assist with local stock room duties, which may include but is not limited to, shipping parts and receiving parts.

REQUIRED QUALIFICATIONS:

• Proficient with Microsoft Applications
• Familiarity with utilizing general office equipment
• Must be able to accurately type 50 wpm
• Graduation from High School or equivalent, plus two (2) years of general clerical experience in a professional office environment.

REQUIRED INTERPERSONAL SKILLS AND ABILITIES:

• Strong attention to detail
• Excellent organizational skills, ability to prioritize, and work independently.
• Excellent oral and written communication skills
• Ability to work with frequent interruptions and changes in priorities.
• Ability to take initiative and meet deadlines given. 
• Ability to keep confidentiality in all aspects of information.
• Ability to carefully listen, follow detailed instructions and adhere to SOPs.
• Ability to establish and maintain good working relationships.
• Ability to take initiative and meet deadlines given. 

PREFERRED:

• Knowledge of Inventory Control.
• Knowledge and experience using Inventory Management Software.
• 2 Years of Aviation Experience
• Undergraduate Degree

SCHEDULE:

• This is a full-time, onsite position. Days and hours are Monday through Friday, 8am – 5pm.
• If required, availability evenings, weekends or holidays.

WORKING CONDITIONS:

• Work will be conducted primarily in an office environment. However, Interaction in and around the Aviation facility will be necessary.
• The role is occasionally exposed to fumes or airborne particles from Aircraft and/or components.

PHYSICAL REQUIREMENTS:

• Though, this is largely a sedentary role, minor lifting (up to 50lbs) may be required. This would require the ability to lift files and office supplies.
• Pushing or pulling objects, reaching overhead, stooping, or kneeling as needed for filing taking inventory and stocking.
• There will be prolonged periods of sitting at a desk and keyboarding.
• There will be prolonged periods of standing or walking.

Berry Aviation, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship. All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances. The Company will comply fully with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics.

All new employees will be required to verify employment eligibility in accordance with the Immigration Reform and Control Act. Berry Aviation participates via E-Verify.

For additional information:

Click here to view the EEO is the Law poster: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf 

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/ofccp_eeo_supplement_final_jrf_qa_508c.pdf