Office Administrator - YYJ

Job Description:

Duties & Responsibilities Manage daily requirements at reception (receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating ID badges, etc.) Ensure stationary and other required supplies are checked, ordered, and approved on a regular cadence Maintain action logs which track progress against deadlines for the team. Provide follow up notification and reminders where necessary Support the development of status reports, presentations, and other documentation Work in collaboration with the Health and Safety/Human Resource and Operations teams on projects and initiatives, supporting projects and other initiatives Support teams with follow up and/or corrective actions related to Health and Safety and/or other operational departments Organize and perform general administrative duties .Participate as an active member of the Joint Occupational Health and Safety Committee (JOHSC) Maintain current safety documentation to ensure alignment with document control requirements Coordinate and manage meetings, conferences, and other organizational engagements Maintaining boardroom(s), ensuring they are organized, supplied and presentable for customers or other visitors Prepare agendas and meeting minutesSupport brand spaneting with DHC merchandise program including inventory management, order processing and shipment logisticsAssist with administrative tasks for brand spaneting including invoice tracking, file management, and clerical tasks associated with event planningPerform other administrative or office duties, or projects as required or as assignedEducation and Professional Qualifications: Bachelor’s Degree in Business Administration, Communications, or another related field is preferredA certificate in Health and Safety or Human Resources is an asset Experience: 3+ years or equivalent experience in an (office) assistant role, preferably in a Health & Safety and/or Human Resources team Experience with international travel and/or event planning considered and asset Experience in preparing documents, reports, and spreadsheets Skills Advanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint)Accurate and strong data entry and data analysis skills specific to digital platforms (HRIS and Safety Systems) Proven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment where priorities may change quicklyStrong ethics and the ability to provide a high degree of confidentialityAble to work with minimal supervision/independently and collaborativelyProblem solver Excellent organizational, written, and verbal communication skills with a strong attention to detailWillingness and capacity to learn and advance within the Health, Safety and Human Resources teamAbility to work flexible hours including evenings and weekends when required

Job Ident #: 1887

Company Details

De Havilland Canada

123 Garratt Blvd
Toronto, Ontario M3K 1Y5 Canada
dehavilland.com

Throughout an impressive 75-year history of producing various models of aircraft in Canada and for the world, De Havilland has always proudly been known for its adaptability and dependability. Being responsible for creating some 3,500 aircraft—includ...

Supported Manufacturers:
De Havilland

Supported Models:
Dash 8-400

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Job Info

Location

Sidney, British Columbia, Canada

Type

Permanent

Company Details

De Havilland Canada

123 Garratt Blvd
Toronto, Ontario M3K 1Y5 Canada
dehavilland.com