Provide  executive level administrative support to the Chief Digital Officer of Air Canada. The ideal candidate will be a team player with meticulous work standards, basic project management skills, the ability to prioritize and multitask, and has exemplary interpersonal skills. The nature of the work demands complete confidentiality.

Establish and maintain effective relationships with key members of the organization and gain their trust and respect Interface/liaise regularly with other Air Canada Executives, their assistants, their leadership teams and external customers Conduct daily calendar management (Outlook) and proactively adjust their schedule based on prioritiesManage and prioritize tasks and emailsOrganize meetings from end to end (planning, agenda, scheduling, and technology) Coordinate travel arrangements, including flight, hotel, meals and car rental reservationsPrepare PowerPoint presentations  Coordinate and/or prepare reports and other materials for meetingsComplete expense reports Create/maintain contact lists and spreadsheetsMonitor and provide updates on departmental budgetMaintain accurate records & filing of recordsProvide assistance with special projects as requiredProactively follow up with team members to ensure that all deliverables are achieved in real timeAdminister telecommunications for the branch (contact person with the provider and IT, order mobile phones and monitor invoices)Able to prioritize delicate matters and be quick to act on urgent requests in a timely manner. Other duties as assigned

College or university degree. 5+ years’ experience in providing administrative support in an upper-management capacity.Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervisionStrong sense of initiative and disposition to innovate to improve processesStrong interpersonal skills:  problem solving, customer focused, approachability Excellent organizational skills: planning, priority setting and managing through systemsA very high degree of diplomacy, discretion, professional maturity and judgementLooks beyond the obvious and is able to overcome obstacles and challengesExcellent communication skillsAbility to work in a fast-paced environment. Expert knowledge of Windows and all Microsoft Office productsFlexibility and willingness to work extended hours, on occasionSome limited travel may be required

Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.

Diversity and Inclusion

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.