Admin/PA; based in Filton; 6 months notice; 37 per week; 16.00 - 17.00 per hour
An exciting opportunity has arisen to work in a leading aerospace company providing admin/PA support. This role will work alongside a PA who is going to be supporting the President as well as 2 members of the Civil Leadership Team. The role holder will have previous experience working as a PA or administrator ideally with the manufacturing / aerospace industry. You will be a strong communicator who can demonstrate self-motivations and can use their initiative. You will also have excellent time management skills.
Key duties will involve;
- General secretarial and administrative work for managers, typing, report typing, minutes,
presentations, diary maintenance via outlook, customer/visitor facilitation, circulating information to relevant team members as required, organising meetings and workshops/facilitation of conference room booking, maintain filing systems, travel booking, ordering stationery in Buyside, preparation for management meetings and holiday management.
Selecting relevant information that keeps the manager up-to-date while he is out of the office without burdening him with unnecessary paperwork. Deal with as much correspondence as possible (completing appropriate response; liaising with relevant people
involved; or moving things forward to the next stage).
Maintaining the smooth running of the office at all times especially during the manager’s absence
General administrative assistance to team members
Process expenses for the managers, plus other members of the team and maintain expenses
records, in addition, assist other team members with expenses as and when required.
Monitoring of general absence i.e. sickness and clockings
Liaise with HR and appropriate managers for subcontract recruitment
Responsible for the communication KPIs and the updating of the KPI board
Responsible for administration of the skills matrix, liaising with managers as appropriate
React positively and quickly to all tasks even when work is routine, ensuring an appropriate response to all calls and correspondence.
KEY SKILLS
Communication skills – diplomacy, influencing
Team working
Customer focus
Drive and commitment
Fully competent in Microsoft Office packages including Word and Excel
Must be articulate, confident and able to work well under pressure
The ability to deal with very senior members of staff in a professional manner.
Morson is acting as an employment business in relation to this vacancy.
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control