Administrative Assistant

Job Description:

Job Description
BAE Systems is hiring an Administrative Assistant IV to support the CMS business and functional teams in Aberdeen, SD. Under limited supervision, performs a variety of complex administrative duties such as: Acts as an information source on organizational policies and procedures; gathers, compiles, and reports information relevant to a given assignment; participates in planning of functions; administers organizational correspondence control; and aids department members.
Responsibilities:
This role performs a variety of administrative tasks which support Operations and the site. Duties include, but are not limited to:

Controlling access and admitting visitors, contractors, trucks, and Admits visitors, contractors, trucks, and other guests to the site
Assisting in the badging process and verifying I-9 information for new hires
Facilitate contractor safety training
Data Input & Tracking
Document control & retention/Configuration Management
Maintains PPE documentation and various forms for Safety Department
Purchase card & Expense report reconciliation
Area upkeep
Various office support/supply tasks
Respond to ad hoc requests from internal and external stakeholders, ensuring timely and accurate delivery of information, data, and resources while maintaining confidentiality and discretion.

Job Requirements:

Required Education, Experience, & Skills

High School Diploma/GED and 4+ years of relevant experience or equivalent experience
Experience in Administrative Assistance
Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination
Experience in SharePoint or other Enterprise Data Management Systems
Experience in MS Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, Teams
Ability to provide support to the Program Management Team
Ability to work in a fast-paced environment, multitask, and manage changing priorities
Ability to manage, organize, and structure data to support reporting needs
Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports
Ability to interact effectively with personnel at all levels, inside and outside of the organization
Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software
Forward-thinking with problem-solving skills
Attention to detail and time management skills
Excellent verbal and written communication skills

Preferred Education, Experience, & Skills

Associate’s Degree
Certificate/Training in MS Office Products
Experience in SharePoint, MS Project, Microsoft 365
Experience in creating or improving data/file/report management processes/dashboards
Experience in meeting/event coordination with 100+ attendees
Experience in Defense/Government Contracting
Ability to think ahead, anticipate needs, and proactively identify and resolve problems

Pay Information
Full-Time Salary Range: $45249 - $72399

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Job Ident #: 122111BR

Company Details

BAE Systems

1601 Research Blvd
Rockville, Maryland 20850 USA
www.baesystems.jobs

BAE Systems is a premier global defense and security company with approximately 100,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions...

Benefits:
Competitive

Supported Manufacturers:
Various

Supported Models:

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Job Info

Location

Aberdeen, South Dakota, United States

Type

Permanent

Company Details

BAE Systems

1601 Research Blvd
Rockville, Maryland 20850 USA
www.baesystems.jobs